Privacy policy
Effective Date:
1. Introduction
Q-Sensei, Corp. (“Q-Sensei,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our corporate website or contact us through the website.
Q-Sensei, Corp. is the data controller for personal information collected through this website and its contact form. Our subsidiaries, including our EU subsidiary, may access or handle inquiries on our behalf as part of our business operations.
This Privacy Policy applies to personal information processed in connection with use of our corporate website and website-related inquiries. It does not describe data processing within separately provided products or services unless we expressly state otherwise.
2. Personal information we collect
2.1 Information you provide
When you contact us through the website, we collect the information you submit through our contact form. The form includes the following fields.
Required fields
- First name
- Last name
- Business email address
- Subject and content of your inquiry
Optional fields
- Company name
- Job title or role
You must complete the required fields to submit the contact form. You may leave the optional fields blank.
Please do not include sensitive personal information or information that is not necessary to handle your inquiry.
2.2 Technical and security information
When you visit or interact with the website, certain technical information may be processed as necessary to operate and protect the website. Depending on the relevant request and security configuration, this may include:
- IP address
- Browser, operating system, and device information
- Date and time of a request
- Technical request metadata
- Information used to detect automated submissions, spam, abuse, or security threats
We do not use website analytics. We process technical information only as necessary for website operation, security, and abuse prevention.
2.3 Contact form and service providers
We use Formspark to process contact-form submissions. Information submitted through the form is sent to our company email address, which is provided through Microsoft 365, for handling and response. Formspark may also process technical information associated with a submission, such as the submitter’s IP address and request metadata.
We use Microsoft 365 as our email service provider to receive and manage website inquiries. Personal information contained in those emails may be processed and stored through Microsoft 365 in accordance with the service configuration and applicable terms.
We use Cloudflare Turnstile to help protect the contact form against automated submissions, spam, and abuse. This protection may involve processing technical information or signals from your browser or device.
The exact information processed by these providers depends on their services and our configuration. You can find further information in their privacy notices:
- Formspark: https://www.formspark.io/legal/privacy-policy/
- Microsoft privacy information: https://privacy.microsoft.com/
- Cloudflare Turnstile: https://www.cloudflare.com/turnstile-privacy-policy/
3. How we use personal information
We use personal information for the following purposes:
- To receive, review, and respond to inquiries
- To communicate with prospective customers, partners, and professional contacts about their inquiries
- To provide information about our company, products, or services when requested
- To operate and maintain the website
- To protect the website and contact form against spam, automated submissions, abuse, and security threats
- To troubleshoot technical problems and protect our business interests
- To establish, exercise, or defend legal claims
- To comply with applicable legal obligations
We do not currently plan to send email newsletters or promotional mailing campaigns. Communications responding to an inquiry or providing information specifically requested by you are distinct from unsolicited promotional mailing campaigns.
We do not use personal information for materially unrelated purposes without providing any notice or obtaining any consent required by applicable law.
4. Legal bases for processing
Where the General Data Protection Regulation (GDPR) or another law requiring a legal basis applies, we rely on an appropriate legal basis for each relevant processing activity. Depending on the circumstances, this may include:
- Our legitimate interests in responding to inquiries, operating the website, maintaining security, and managing our business, where those interests are not overridden by your rights and interests
- Taking steps at your request before entering into a contract, where applicable
- Compliance with legal obligations
- Your consent, where consent is required for a particular processing activity
Where processing is based on consent, you may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.
5. Cookies and similar technologies
We may process technical information necessary to operate and secure the website and to protect the contact form against automated submissions and abuse.
Cloudflare Turnstile may use technical information or browser and device signals as part of its security functionality.
We do not use any nonessential cookies or similar technologies. If our implementation includes technologies for which consent or additional notice is required, we will address those requirements as applicable.
6. How we share personal information
We may share personal information in the following circumstances.
6.1 Subsidiaries
Our subsidiaries, including our EU subsidiary, may access or handle website inquiries when needed for internal coordination, responding to inquiries, administration, or related operational purposes.
Q-Sensei, Corp. is the data controller for personal information collected through this website. The precise roles and responsibilities of individual subsidiaries for particular processing activities may depend on how the activity is carried out.
6.2 Service providers
We use service providers to support website operations, contact-form processing, email communications, and contact-form security, including:
- Formspark, for processing contact-form submissions
- Microsoft 365, for company email and handling website inquiries
- Cloudflare Turnstile, for contact-form protection against automated submissions and abuse
These providers process information in connection with their services. Their precise processing roles and terms depend on the applicable service and configuration.
6.3 Legal requirements and business transactions
We may disclose personal information where required by law, in response to valid legal process, to protect rights and safety, or to establish, exercise, or defend legal claims.
Personal information may also be disclosed in connection with a merger, acquisition, financing, reorganization, or sale of all or part of our business, subject to applicable law.
7. International data transfers
Q-Sensei, Corp. is based in the United States, and our EU subsidiary may access or handle website inquiries. Personal information may therefore be accessed or processed in more than one country.
Where required by applicable data protection law, we ensure that appropriate transfer mechanisms and safeguards are in place.
8. Data retention
We retain personal information only for as long as necessary for the purposes described in this Privacy Policy, including responding to inquiries, managing ongoing business matters, complying with legal obligations, and establishing, exercising, or defending legal claims. Retention periods may vary depending on the nature of the inquiry and the applicable legal requirements.
9. Data security
We take reasonable measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
No method of transmission or storage can be guaranteed to be completely secure.
10. Your privacy rights
Depending on your location and applicable law, you may have rights concerning your personal information, including the right to:
- Request access to personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of personal information
- Request restriction of processing
- Object to certain processing based on legitimate interests
- Request a copy of information you provided to us in a portable format, where applicable
- Withdraw consent where processing is based on consent
- Lodge a complaint with a competent data protection authority
The availability and scope of these rights depend on applicable law and the circumstances of the request.
To exercise a privacy right, contact us at contact@qsensei.com with the subject line “Privacy Request.” We may need to verify your identity and may ask for additional information to process your request. We will respond as required by applicable law.
11. Children’s privacy
This website is intended for a business and professional audience and is not directed at children. We do not knowingly collect personal information from children through the website.
If you believe a child has provided personal information to us, please contact contact@qsensei.com so that we can review the matter.
12. Third-party websites
Our website may contain links to websites or services operated by third parties. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing them with personal information.
13. Contact us
For questions about this Privacy Policy or our handling of personal information, contact:
Q-Sensei, Corp.
Email: contact@qsensei.com
14. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, business practices, or legal requirements. We will publish the updated version on this page and revise the effective date when appropriate.